Program Requirements:
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Is it acceptable to submit printed HMIS data reports in place of quarterly reports?
No. However, you may reference your HMIS data reports in completing your quarterly reports.
Are we required to report participants receiving outreach and engagement services paid for by the BHBH Program in HMIS?
Individuals who receive outreach and engagement or housing navigation services through BHBH funding should be entered into HMIS. If no other housing or services are provided, grantees should set up
What steps can we take to ensure that the data in our BHBH Program quarterly report aligns with the information recorded in HMIS?
You are welcome to download reports from HMIS to compare key data points, such as participant counts, entry/exit dates, and services. Conducting regular checks helps ensure reporting remains accurate and
Will we be able to see the data that our BHBH program enters into HMIS?
Visibility of data for BHBH grantees is dependent on the local HMIS system configuration. Grantees should work closely with the local HMIS to ensure access to data for their BHBH
Do BHBH grantees need to work with their local HMIS lead/provider?
Yes, all BHBH grantees should work closely with their HMIS lead to ensure their program is setup appropriately in HMIS. HMIS project setup instructions are available on the BHBH website’s
Are there BHBH-specific HMIS resources?
Yes, the BHBH Team worked closely with the California Interagency Council on Homelessness (Cal ICH) on the development of several resources to support BHBH Program grantees in completing HMIS project
Do I need to report on planned beds every month?
Yes. Continue reporting until the beds are activated or removed from your program plan.
What is the difference between an “active” and a “planned” bed?
An active bed is one that is available and ready for client use. A planned bed is under development or not yet operational.
How do I submit my monthly data?
You can submit your monthly data by emailing it directly to your assigned BHBH liaison or by sharing the information verbally during your scheduled monthly check-in.
What is the deadline for submitting monthly data reports?
The reporting deadline is the 15th of the month following, unless otherwise stated by your BHBH liaison.
What program data should we include in our monthly report?
The BHBH Program requests active bed count, planned (infrastructure) bed count, new participant enrollments, new CARE participants, and program openings.
What should I do if my monthly and quarterly data don’t match?
Discrepancies between monthly and quarterly data are common and may occur because the two reports serve different purposes. Monthly data is a snapshot in time, reflecting information as of the