Program Requirements:
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How do we report data for participants who are enrolled in other programs (e.g., ESG, PSH)?
The BHBH Program requires you to enter all applicable data for individuals and participants served by the BHBH Program. You should confirm all reporting requirements with any overlapping programs.
How do we calculate “occupied” and “unoccupied” bed nights?
Occupied bed nights is the total number of nights a bed was used by a BHBH participant or individual. Unoccupied bed nights is the total number of paid nights minus
For Section 3.4, Vacancy Rates, do we only count beds paid for by the BHBH Program?
Yes. In Section 3.4, you should only report on beds funded by the BHBH Program. This includes occupied and unoccupied beds paid for using BHBH funds during the reporting period.
How do we document participants who are in shelters for less than 24 hours?
Participants should only be documented if they stayed overnight in any BHBH setting, including shelter settings. If a client slept at the shelter for at least one night, even if
What happens if we are missing key data points for a participant, such as race or date of birth?
IF you are missing key participant data, select “Data Not Collected” or “Client Doesn’t Know,” as applicable. However, please make every effort to obtain as much data as possible, and
Can participants be placed in a non-BHBH funded bed and still receive BHBH services?
Yes. If the participant is transitioning into or out of a BHBH-funded bed (e.g., moving into BHBH Rental Assistance), the services can still be reported, but bed nights should only
Do we need to report demographic data (gender, sexual orientation, etc.) for family members?
Yes. As noted in the BHBH quarterly report template, all BHBH participants and individuals (such as family members) must be included in demographic reporting in Section 2 of the BHBH
Can family members of CARE participants also be enrolled in BHBH?
Yes, family members of a CARE participant may be enrolled in BHBH as individuals or participants. They should be enrolled as either an individual or a participant based on the
Do we report CARE participants in both “new” and “CARE” counts?
Yes. All “new” participants who received a BHBH bed night, including those in CARE, should be included in your new participant count. Only those CARE participants who received a BHBH
If an individual only receives housing navigation services but has not entered a BHBH bed, where do we report them?
An individual receiving housing navigation will be reported in Section 3 of the quarterly report. Please note that they would not be reported in Section 2 until they have stayed
If a participant exits a BHBH bed and returns months later, should we report them again as “new”?
No. Participants who exit and then return to the BHBH program should be reported a second time as “new” in section 2.1 of the quarterly report.
If a participant moves from one project type to another (e.g., emergency shelter to auxiliary), should we report them as “new” more than once?
No. If the participant has already been reported as “new” in a previous quarter, do not report them as new again even if they change housing (e.g., emergency shelter to